Corporate Recruitment Solutions Limited (“The Company”) is committed to privacy for everyone who accesses our services. The Company is a recruitment business which provides work-finding services to its clients and work-seekers. The Company must process personal data (including sensitive personal data) so that it can provide these services – in doing so, the Company acts as a data controller.
For the purpose of the Data Protection Act 1998 (the Act), the data controller is Corporate Recruitment Solutions Limited, The Institute, Manchester Road, Cheadle, SK8 2BD.
You may give your personal details to the Company directly, such as on an application or registration form or via our website, or we may collect them from another source such as a jobs boards including Reed, Linkedin etc. We will only process data where we have a legal basis to do so. For the purposes of providing you with work-finding services and/or information relating to roles relevant to you we will only use your personal data in accordance with the terms of the following statement.
1. Collection and use of personal data
a. Purpose of processing and legal basis
The Company will collect your personal data (which may include sensitive personal data) and will process your personal data for the purposes of providing you with work-finding services. This includes for example, contacting you about job opportunities, assessing your suitability for those opportunities, updating our databases, putting you forward for job opportunities, arranging payments to you and developing and managing our services and relationship with you and our clients.
In some cases we may be required to use your data for the purpose of investigating, reporting and detecting crime and also to comply with laws that apply to us. We may also use your information during the course of internal audits to demonstrate our compliance with certain industry standards.
The legal bases we rely upon to offer these services to you are:
• Your consent
• Where we have a legitimate interest
• To comply with a legal obligation
• To fulfil a contractual obligation
b. Legitimate interest
This is where the Company has a legitimate reason to process your data provided it is reasonable and does not go against what you would reasonably expect from us. Where the Company has relied on a legitimate interest to process your personal data our legitimate interests are as follows:
• Managing the company database and keeping work-seeker records up to date;
• Contacting the individual to seek your consent where needed;
• Providing work-finding services to you, including sending your information to clients where you have demonstrated an interest in doing that particular type of work but not expressly consented to us passing on your cv;
• Contacting you with information about similar products or services that you have used from us recently.
c. Categories of data
The Company may collect the following personal data on you:
• Date of birth
• Contact details, including telephone number, email address and postal address
• Experience, training and qualifications
• National insurance number
• Documents confirming your eligibility to work in the UK
• Job preferences, including role, geographical areas and salary
• A log of our communications with you
Sensitive personal data:
• Disability/health conditions relevant to the role
• Criminal convictions
d. Recipient/s of data
The Company will process your personal and sensitive personal data with the following recipients:
• Our clients
• Candidates’ former or prospective new employers that we obtain or provide references to
• Payroll service providers
• Other recruitment agencies in the supply chain
• Our insurers
• Our legal advisers
• Social networks
• Our IT and CRM providers
• Any public information sources and third party organisations that we use to carry out suitability checks on work-seekers
• Government, law enforcement agencies and other regulators
• Any other organisations that you ask us to share your data with.
e. Statutory/contractual requirement
Your personal data is required by law and is a contractual requirement If you do not provide us with your personal details we may not be able to introduce you to our clients and assist you in finding employment.
2. Overseas Transfers
Where you are registered as a candidate on our database, we will share your personal information with other companies in the EEA.
We will share your personal information as above for any or all of the following purposes:
• to provide you with recruitment services;
• for business development;
• for systems development and testing;
• for development and marketing of other products and services;
• to improve our customer service and to make our services more valuable to you; and/or
• to improve our website and make it more relevant to you.
Clients outside the EEA
We do not anticipate that your personal data will be transferred to countries outside of the European Economic Area (EEA) but in the event you require us to explore job opportunities for you outside the EEA, we will notify you that we intend to pass your personal information to our clients and we will only do this for the purposes set out above.
3. Data retention
The Company will retain your personal data only for as long as is necessary for the purpose we collect it. Different laws may also require us to keep different data for different periods of time. A copy of our data retention policy can be obtained by calling us on 0161 495 3630 or emailing firstname.lastname@example.org
4. Your rights
You have the following data protection rights:
• The right to be informed
• The right of access
• The right to rectification
• The right to erasure The right to restrict processing of your personal data;
• The right to data portability
• The right to object to the processing of your personal data that was based on a public or legitimate interest
• The right not to be subjected to automated decision making
You also have the right to withdraw your consent at any time by contacting us on 0161 495 3630 or emailing email@example.com
If you believe that any of your data that the Company holds on you is incorrect or your details have changed, please contact us using the details above and we will take reasonable steps to correct any errors.
5. Source of the personal data
Information we collect from third party sources about Candidates: We may collect any of the above personal data about you from publicly available sources, and third parties, including, under the following circumstances: (i) Sources and Referees may disclose personal information about you; (ii) our Clients may share personal information about you; and (iii) we may obtain information about you from publicly available third party sources (e.g., LinkedIn, news reports, press releases); When we obtain information about you from third party providers or vendors, we take appropriate steps to ensure that such third parties are legally permitted or required to disclose such information to us.
Information Clients provide to us: Our Clients may provide us with personal information about certain Candidates in connection with our Services (for example, they may provide us with a list of Candidates they would like us to assess through the Services). We typically process this personal information as a processor on our Client’s behalf. We use that information to provide the Services to our Client and as instructed by our Client. Under these circumstances, it is our Client, as the controller, that controls what personal information about you we collect and how we use it. If you have privacy-related questions or concerns about a Client’s privacy practices or the choices a Client has made to share your information with us or any other third party, you should reach out to the Client or review their privacy policies. We are not responsible for the privacy or security practices of our Clients, which may differ from those set forth in this Notice.
Information Clients provide to us: We need to collect and use information about you or individuals at your organisation in the course of providing the Services to you. We generally only need to have your contact details or the details of individual contact(s) at your organisation (such as name, telephone number, email address, and job title) to ensure that our relationship runs smoothly. We also hold information relating to your online engagement with Candidate profiles through our Client applications and will keep a record of our contact with you. We may also hold extra information about you that someone in your organisation has chosen to tell us.
Information we collect from third party sources about Clients: Where appropriate and in accordance with local laws and requirements, we may seek more information about you or your colleagues from other sources generally by way of due diligence or other market intelligence including: (i) from third party market research and by analysing online and offline media (which we may do ourselves or employ other organisations to do for us); (ii) from attendee lists at relevant events; and/or (iii) from other limited sources and third parties.
Information Referees provide to us: In securing a reference from you about one of our Candidates, we may process your contact details (such as name, email address, and telephone number). We may also process certain professional details (such as your job title, occupation, academic and professional qualifications, and employment history) and your connection to the Candidate (such your relationships to, experience with, and opinions about the relevant Candidate).
We generally ask the Candidates to provide us with much of this information, but we may supplement it with information we collect about you from publicly available sources (such as LinkedIn) or by asking you directly.
Information Sources provide to us: We may process your contact details (such as name, email address, and telephone number), professional details (such as job title, occupation, academic and professional qualifications, and employment history) and information about your connection to our Candidate (such as your relationship to, experience with, and opinions about the relevant Candidate). We may collect this information directly from you and/or from publicly available sources (such as LinkedIn). In some cases, we may collect the information from our Candidates.
Information Vendors provide to us: We need a small amount of information from our Vendors to ensure that things run smoothly. We need contact details of relevant individuals at your organisation so that we can communicate with you. We also need other information such as your bank details so that we can pay for the services you provide (if this is part of the contractual arrangements between us).
6. Complaints or queries
If you wish to complain about this privacy notice or any of the procedures set out in it please contact us on 0161 495 3630 or email firstname.lastname@example.org
You also have the right to raise concerns with Information Commissioner’s Office on 0303 123 1113 or at https://ico.org.uk/concerns/